|
ASAP
Section |
Section
Details |
Error
Sample |
Correction Help |
|
TH01 |
ASAP
Version/Release number (3.0) |
File couldn't be parsed : ASAP version is invalid.
TH01 value should be 3.0
|
1. This
field should not be empty.
2. Correct value is
3.0 |
|
TH03 |
File name
assigned by the sender |
Filename is not specified
|
1. This field
should not be empty.
2. Enter filename
|
| TH08 |
Creation date -
(YYYYMMDD) |
Creation date is invalid. It should be in yyyyMMdd format and less than or equal to current date
|
The file creation
date should be in the YYYYMMDD format.
e.g
20090129 |
|
TH09 |
Creation Time- (HHMMSS) |
Creation time is invalid. It should be in HHMMSS format
|
The file creation date should be in the Creation time is invalid. It should be in HHMMSS format e.g 031233
|
| TH 10 |
File Type (P or
T)
P=Production
T= Test File |
File type is invalid. If production file, enter P.
|
1) The value
should not be missing.
2) It should be P or
T |
IS
01
|
Telephone number
(including area code) of the file sender (e.g.
individual pharmacy OR pharmacy chain headquarters
if sending for group of pharmacies). This should
be the number of a person/office to whom questions
about this file should be referred. |
Information source phone number is not specified
|
1. Phone number
of person sending data should not be empty.
2.
Enter phone number. eg., 9169999999 |
IS 02
|
Name of the pharmacy or the entity submitting this file on behalf of the pharmacy
|
Submitter name is not specified
|
1) This value should not be missing.
2) Enter name of sender.
|
| IR 01 |
8005393370 |
Information receiver id is not specified. It should be 8005393370
|
The value should
be 8005393370
|
| IR 02 |
CA
CURES |
Information receiver name is invalid. It should be
CA CURES |
1) This value
should be CA CURES |
PHA 03
|
Pharmacy DEA
number |
Pharmacy DEA number is not matching with existing database. |
1. Check whether the DEA number is missing.
2. Check whether this is your current DEA number.
|
PHA 03
|
Practitioner DEA
number |
Practitioner DEA number is invalid. |
1. Check whether the DEA number is missing.
2. Check whether this is your current DEA number.
|
| PHA 04 |
Dispensing
Pharmacy Name |
Dispensing entity name is either missing or invalid. If dispensing entity is a pharmacy, check value with Board of Pharmacy license. Given License Number:ABC12345 |
1. Check whether PHA11 has the correct Board of Pharmacy license number. If incorrect, correct PHA11 value first.
2. Check whether the pharmacy name is exactly the same as in your Pharmacy License. For your latest license information, please go to http://www.pharmacy.ca.gov/online/verify_lic.shtml and click on Pharmacies
|
| PHA 04 |
Dispensing
Practitioner Name |
Dispensing entity name is either missing or invalid. If dispensing entity is a pharmacy, check value with Board of Pharmacy license. Given License Number:A12345 |
1. Practitioner name value should not be missing.
|
PHA 11
|
CA Pharmacy
License Number |
License is either missing or invalid. If dispensing entity is a pharmacy, check value with Board of Pharmacy license |
1. Check whether this is your current pharmacy license number. The license number should begin with 3 alpha characters and should not contain any spaces between letters and numbers.
|
PHA 11
|
Clinic/Practitioner state License Number |
State License number is missing. |
State License number should not be missing.
|
| PAT 07 |
Patient Last
Name |
Patient last name is missing
|
Check whether
Patient Last name is missing.
|
PAT 08
|
Patient First
Name |
Patient first name is missing |
Check whether
Patient First name is missing.
|
| PAT 12 |
Patient's Address
Line1 |
Patient Address is missing
|
1) Check whether
patient's address is missing.
2) Enter Patient
Address. eg., 5 Park Center Drive |
| PAT 14 |
City |
Patient city is missing |
1) This value
should not be missing |
PAT 15
|
State (2 digit
code) |
Patient state is missing. |
The value should be two characters long. Eg., CA |
| PAT 16 |
Patient Zip
code |
Patient zip is missing
|
1) Check whether
patient's zipcode is missing.
2) Patient
zipcode should be 5-10 characters in length.
eg., 95825-5496 or 95825 |
| PAT 19 |
Patient Date of
Birth- (YYYYMMDD) |
Date of birth of patient is not valid
|
1) Check whether
the patient's date of birth is missing.
2)
Enter the patient's date of birth. eg., 20090129
3) If patient is an animal, PAT18 (Animal patient name for Veterinary reports) should have a value.
|
PAT 20
|
Gender Code -
(M=Male, F=Female) |
Patient gender is missing, Patient gender is not valid. |
1) The value for
Gender is missing or invalid.
2) The Gender
values should be "F" or "M" |
RX
03
|
Prescription
number assigned by host |
RX03 Prescription number is missing, RX03 and DSP03 is not the same. |
1) The
Prescription number value is missing.
2) The
Prescription number assigned by host and
Prescription number assigned by pharmacy should be
the same
|
RX 08
|
Date written-
(YYYYMMDD) |
Written Date is missing, Written Date is not valid. It should be in yyyyMMdd format. |
1) This value
should not be missing.
2) Written date should not be greater than current date |
| RX 20 |
Refills
authorized (00=new 01-99) |
Invalid authenticated refill. It should be 0 to 99. |
1) The authorized
refill value is missing.
2) The authorized
refill value should be 0 to 99
|
RX 23
|
Strength
|
Strength is missing.
|
Enter strength value.
|
DSP 03
|
Prescription
number assigned by pharmacy |
DSP03 Prescription number is missing, RX03 and DSP03 is not the same. |
The Prescription number assigned by host and Prescription number assigned by pharmacy should be the same
|
| DSP 04 |
Refill number
(00=new 01-99)
|
Invalid refill for the prescription. It should be
0 to 99 |
1) The Refill
Number is missing.
2) The Refill Number value
should be 0 to 99 |
DSP 09
|
Date filled-
(YYYYMMDD) |
Invalid filled date. The date should be in yyyyMMdd format and after written date. Written date: 2009-01-02 |
1) Check whether filled date is missing.
2) Check whether filled date is before Written date.
3) Check whether filled date is after current date.
|
| DSP 11 |
Product ID
Qualifier - (01= NDC) |
Invalid product ID qualifier. It should be always 1.
|
1) Product ID Qualifier is missing or invalid.
2) The value should always be 01 which stands for NDC.
|
DSP 12
|
Product ID- NDC Number (Eleven 9's if compound) |
NDC is not found in redbook data. |
1) The product NDC number value cannot be missing.
2) The value should be either NDC number matching redbook value or 99999999999
3) Use 99999999999 if there is 1 or more compound ingredient.
|
| DSP 14 |
Quantity dispensed (Decimals not implied) |
Invalid Quantity Dispensed. It should be greater than 0. |
1) This value cannot be missing.
2) This value should be greater than zero.
3) Enter numbers only. |
| DSP15 |
Days Supply
(NO
DECIMALS) |
Invalid days of supply for the prescription. It should be more than 0. |
1) The days supply value is missing or its value is 0.
2) The days supply value should be greater than 0. No Decimal value.
|
PRE 04
|
Practitioner DEA
number |
Practitioner DEA is missing , Practitioner DEA is not found in existing database.
|
1) The Practitioner
DEA number is either missing or is not matching
with the DEA database.
2) Enter the correct DEA number of Practitioner |
PRE 06
|
Practitioner state license number
|
Missing Practitioner State License.
|
1) Enter the correct state license number of Practitioner
|
PRE 19
|
Category of Licensure
|
Missing Category of Licensure.
|
1) Enter the category of licensure of Practitioner
|
| PLN 04 |
Classification Code for
Plan Type
01 Private Pay (Cash, Charge, Credit
Card)
02 Medicaid
03 Medicare
04
Commercial PBM Insurance
05 Workers'
Compensation
06 Other |
Invalid Payment Type. It should be between 01 to 06.
|
1) The payment
value is missing or its value is invalid.
2)
The payment value should be from 01 to 06
01 Private Pay (Cash, Charge, Credit
Card)
02 Medicaid
03 Medicare
04
Commercial PBM Insurance
05 Workers'
Compensation
06 Other
|
CDI 01
|
Compounded ingredient Sequence Number |
Ingredient sequence number is invalid. When DSP12 has the value 99999999999, this one should have valid sequence number. |
1) The CDI sequence number is missing or its value is invalid when DSP12 is 99999999999
2) The CDI sequence number should be 01 for the first compound, 02 for the second compound and so on.
|
| CDI 02 |
Type of Product
ID (01=NDC) |
Invalid product id for CDI. It should be always 01 when DSP12 has the value 99999999999. |
1) The Type of Product ID is missing or its value is invalid when DSP12 is 99999999999
2) The correct value is 01, which stands for NDC.
|
CDI 03
|
Ingredient
Product ID - (NDC Number) |
CDI03 value should not be empty when DSP12 has the value 99999999999 |
1) If the value of NDC is 99999999999 in DSP12, then CDI 03 value should not be empty.
2) Provided NDC number should match with Redbook data file.
|
CDI 04
|
Ingredient
Drug name
|
Drug name is missing
|
1) Enter drug name.
|
| CDI 05 |
Ingredient
quantity - of Schedule drug |
Ingredient Quantity is invalid
|
1) Enter quantity value.
2) Enter numbers only.
|
General
Errors
|
|
File couldn't be parsed : The file does not start with TH segment |
Only ASAP 2005 V3 format files are accepted.
Any other format will result in this error.
|
General
Errors
|
|
File couldn't be parsed : File contains missing segments |
1) Check for a segment not in the ASAP sequence
2) Check whether a user-entered value has the segment separator.
|
), Group Separator (
)
), Group Separator (